Organized group hiking with a school group, scouting group, or outing club is an amazing way to see the Long Trail. This page is intended to provide your group with the logistics to have a safe and enjoyable trip. If you are here to notify GMC of your group outing, please visit our calendar site for group sign up. For group hiking questions, concerns, or for help with itineraries, please contact the Outreach and Field Coordinator, Aaron C. Emerson, at [email protected] or 802-241-8327.
Guidelines for Groups
Hiking groups have an increased impact on the land and on other hikers’ backcountry experience. In order to lessen these impacts, please follow these guidelines:
- Overnight group size should be limited to 10 people including leaders.
- Day hike group size should be limited to 20 people including leaders, unless traveling to an alpine summit or designated wilderness area.
- For alpine summits and designated wilderness areas, please limit day hike group size to 10 people including leaders.
- Always plan to tent near shelters and leave shelters open for individual hikers (except at Taft Lodge).
- Only stay at designated group overnight sites.
- Plan to contact the appropriate agency for permit applications.
- Contact the GMC ahead of time and use the Group Notification Calendar.
- Always follow Leave No Trace principles.
If you’re taking a group hiking on the Long Trail or Appalachian Trail in Vermont, chances are that your group will need a permit. Permit requirements differ depending on whether you are hiking in the Green Mountain National Forest or on VT state land. If you will be hiking between the Massachusetts border and Mt. Ellen (except Cooper Lodge), or between Route 4 and the New Hampshire border on the Appalachian Trail, you will be in the Green Mountain National Forest. If you will be hiking between Mt. Ellen and the Canadian border, or staying at Cooper Lodge, you will be on VT state land. Permits allow both agencies to be sure that the land is seeing intended use and, more importantly, to provide educational resources for hiking groups such as information about Leave No Trace. For both agencies, please submit your permit application at least 30 days prior to the start of your trip.
You will need a permit from the Green Mountain National Forest if you are:
- Charging more than the cost of basic trip expenses (i.e. food, travel, etc).
- Paying the trip leaders (includes trip leaders that are doing the trip as part of their normal salaries such as teachers, camp counselors, or non-profits).
- Providing equipment for a fee as part of the trip.
- Collecting plants, animals, historical artifacts, or other items.
- The trip is for a commercial endeavor (photo shoot, movie filming, etc).
- You have more than 75 people in your group.
You do not need a GMNF permit if you are covering basic costs and are entirely volunteer (such as a scout troop). Permits are required regardless of trip length. You can find more info and the application here.
You will need a permit from VT Department of Forests, Parks and Recreation if:
- The group is organized and/or publicized (regardless of if fees are being charged or not).
- The group is larger than 10 people.
- It’s an activity or event where a fee is being charged.
- Trip leaders are being paid (just like for the GMNF) or gear is being rented at a fee.
- You will be collecting plants, animals, historical artifacts, or other items..
You may still need a Vermont state permit even if you are just covering the basic cost of the trip (like a scout troop) however, the office may be able to waive the application fee. For help, you can contact the District Office of the area that you will be hiking in or you can just email the Outreach and Field Coordinator. You can find more info and the permit application here.
Please Note: Not all Long Trail overnight sites can handle the impact from group use. This is due to many factors, some of which are: no tenting near the shelter (with the exception of Taft Lodge, which can fit groups in the lodge), a small pit-style privy, or high elevation (which causes fragile vegetation to grow back much more slowly). Below is a list of overnight sites that can handle group impact. Please plan to stay at those sites only. Brandon Gap to Appalachian Gap is an especially tricky section of trail for groups since most of that section is in federally designated wilderness areas. For help planning an itinerary, please contact the Outreach and Field Coordinator.
Frequently Asked Questions:
How do I know I am hiking in a group?
The GMC’s Group Outreach Program was created to help manage organized group use on the Long Trail/Appalachian Trail in Vermont. Organized groups that use the Long Trail include: camps, colleges, scouts, schools, guiding services, or any other formal, pre-organized group. However, even if you set out on your hike and are informally traveling with 6 or more people, you are technically considered a group. Groups exert a disproportionate impact on water quality, alpine vegetation, wildlife habitat, trail treadway, backcountry campsites, and the experiences of other hikers. Whether you are part of an organized group or an informal gathering of friends, when hiking as a group please take extra care to follow Leave No Trace principles. You can always contact the Outreach and Field Coordinator to find out more about group hiking guidelines, permitting, and more.
Do I need a permit to bring my group out on the Long Trail?
For the most part, if you are an organized hiking group (college, boy scouts, camp, etc) and/or any sort of monetary exchange happens for the purpose of the hike (leaders are being paid, gear is rented at a fee, etc.) a permit will be required. Permits and permit requirements are different depending on whether you are hiking in the Green Mountain National Forest or on Vermont State land.
Are there size limits for groups hiking?
Yes. On overnight trips please limit group size to 10 people, including leaders. On day hikes, please limit to 20 people including leaders, unless your group will be visiting a designated wilderness area or sensitive alpine summit. When traveling in either of those sensitive areas, please limit your group to 10 people including leaders. These group limits are set in place to help minimize the environmental impact of group use on overnight sites and the trail, along with helping to preserve the backcountry experience of other hikers.
Can my large group split up and hike separately during the day and then meet up for the night at a shelter?
Having a large group reconvene at an overnight site “cancels out” the environmental benefits of having the group split up and hike separately during the day. A large group that has been split into smaller groups of 6-10 should plan to have each smaller group camp at separate overnight sites. Similarly, large groups that split up should also avoid reuniting on the trail for a break or lunch.
On an extended trip, how many miles a day should my group plan to travel?
The distance your group should cover or is able to cover in a day is dependent on a number of factors including: the group members’ physical fitness, each individual’s experience in the backcountry, whether they have the proper gear, the terrain you will cover, weather conditions, etc. Talk to your group to determine everyone’s goals for the trip and each individual’s hiking experience. Plan your itinerary accordingly, research the terrain of the planned route, and have a backup plan in case your group does not cover the planned distance.
Are there any fees for staying at overnight sites?
It depends on where you stay. The GMC maintains Caretakers at overnight sites that are popular and ecologically sensitive such as those near ponds and alpine summits. Caretakers maintain the trails near their site, maintain the privies, educate hikers on fragile trail ecosystems, answer hiker questions, and assist in backcountry emergencies if needed. In order to maintain this important stewardship program, there is a $5 per person overnight use fee at Caretaker sites. This fee is not covered by state and federal permits. If you are interested in prepayment for your group, please contact the Outreach and Field Coordinator. Otherwise, please plan to pay onsite. Caretakers are maintained at: Stratton Pond, Griffith Lake, Little Rock Pond, Battell Shelter (no groups), Montclair Glen (no groups), Hump Brook Tent Site, Butler Lodge (no groups), Taft Lodge, and the Sterling Pond area.
What happens if there’s an emergency while my group is hiking?
Although emergencies on the trail are rare, backcountry emergencies present a special set of difficulties. Many parts of the Long Trail are remote, consist of relatively rough terrain, and lack cellular telephone reception; all making definitive care often many hours away. When planning your group’s itinerary make sure you have some emergency alternative routes, such as side trails, and the closest hospitals on file with you. It is also highly encouraged that group leaders and anyone else interested take a wilderness medicine course such as Wilderness First Aid. More information on course offerings can be found at soloschools.com. Search and Rescues in Vermont are through the state police. If you do have an emergency, always call 911.
Can my group stay in shelters or should we plan to tent?
Everyone traveling along the Long Trail/Appalachian Trail in Vermont should carry shelter, such as a tent, since space in shelters is not guaranteed. Groups should plan to camp in designated group tenting areas near shelters to free up shelter space for people hiking individually. However, groups should always be conscious of their impact on the site at which they are staying. Please use pre-established campsites or sites that are already clearly impacted. Avoid tenting in areas that are just beginning to show use.
How should my group properly dispose of waste while on the Long Trail?
We encourage a “carry in, carry out” policy. If you bring trash or food waste into the backcountry, please carry it out with you to dispose of properly. Along the Long Trail/Appalachian Trail in Vermont, human waste is managed by different types of privies (outhouses) at each overnight site. Please leave only human waste and toilet paper in the privies. Food waste, personal hygiene products, wet naps, and food wrappers do not decompose. If trash is found in the privy it must be packed out by someone else. To learn more about the different methods of backcountry waste management, please contact the GMC at (802) 244-7037 or email [email protected]. If you are at a staffed overnight site you can always ask the Caretaker!
If you are not near a privy and nature calls, bury your waste at least 6 inches deep in a cat hole and make your cat hole 200 feet from trails, campsites, and water sources.
Where on the Long Trail should I plan my route if I want the most solitude, scenic views, group overnight sites, etc?
We would be more than happy to help you plan your group’s itinerary and we encourage leaders to send us itineraries they have already planned. To plan group-specific itineraries or send one in, please contact the GMC’s Outreach and Field Coordinator. Keep in mind as well that some time periods are busier than others on the trail. On holidays, weekends, and during nice weather, popular spots are often more crowded than during the week or during poor weather.